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Final Manuscript Preparation Guidelines for Transference

This document provides details on typesetting and layout requirements pertaining to final manuscript submission to Transference.

Formatting Requirements

  • Do not include a title page or abstract.
  • Do not include page numbers, headers, or footers. These will be added by the editors.
  • Submit your manuscript as a single Word or RTF file.
  • Page size should be 8.5 x 11-inches.
  • All margins (left, right, top and bottom) should be 1.5 inches (3.8 cm).
  • Single space your text.
  • Use a single column layout with left margin justification.
  • Font:
    1. Main Body—12 pt. Times or the closest comparable font available
    2. Footnotes—10 pt. Times or the closest comparable font available
  • Copyedit your manuscript.
  • Additional Recommendations

    Indenting, Line Spacing, and Justification

    Indent all paragraphs except those following a section heading. An indent should be at least 2 em-spaces.

    Do not insert extra space between paragraphs of text with the exception of long quotations, special remarks, etc. These should be set off from the surrounding text by additional space above and below.

    Don't "widow" or "orphan" text (i.e., ending a page with the first line of a paragraph or beginning a page with the last line of a paragraph).

    All text should be left-justified (i.e., flush with the left margin—except where indented). Where possible, prose poems and commentaries should also be right-justified (i.e., flush with the right margin). "Where possible" refers to the quality of the justification. For example, LaTeX and TeX do an excellent job of justifying text. Word does a reasonable job. But some word processors do a lousy job (e.g., they achieve right justification by inserting too much white space within and between words). We prefer flush right margins. However, it is better to have jagged right margins than to have flush right margins with awkward intra- and inter-word spacing. Make your decision on whichever looks best.

    Language & Grammar

    The Elements of Style by William Strunk, Jr. and E. B. White (now in its fourth edition) is the "standard" guide to English Grammar, but other excellent guides (e.g., The Chicago Manual of Style, University of Chicago Press) exist as well.

    Submission Length

    Please limit your submission to a maximum of four poems with accompanying commentary, unless the poems are extremely short. The commentary should be at least three paragraphs in length.

    Emphasized text

    If necessary, use italics to indicate text you wish to emphasize rather than underlining it.

    Font faces

    Except where special symbols are needed, use Times or the closest comparable font available. If you desire a second font, for instance for headings, use a sans serif font (e.g., Arial or Computer Modern Sans Serif).

    Font size

    The main body of text should be set in 12pt.

    Foreign terms

    Whenever possible, foreign terms should be set in italics rather than underlined.

    Headings

    Headings (e.g., start of sections) should be distinguished from the main body text by their fonts or by using small caps. Use the same font face for all headings and indicate the hierarchy by reducing the font size. There should be space above and below headings.

    Main text

    The font for the main body of text must be black and, if at all possible, in Times or closest comparable font available.

    Titles

    Whenever possible, titles of books, movies, etc., should be set in italics rather than underlined.

    Footnotes

    Footnotes should appear at the bottom of the page on which they are referenced. Footnotes should be in 10 pt. Times or closest comparable font available, they should be single spaced, and there should be a footnote separator rule (line). Footnote numbers or symbols in the text must follow, rather than precede, punctuation. All footnotes should be left and right-justified (i.e., flush with the right margin), unless this creates awkward spacing.

    References

    If other works are cited, it is the author's obligation to provide complete references with the necessary information. After the last sentence of your commentary, please insert a line break—not a page break—and begin your references on the same page, if possible. References should be provided in MLA format.