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Final Manuscript Preparation Guidelines for Studies in Iconography

This document provides details on submission, formatting, and documentation requirements pertaining to final manuscript submission to Studies in Iconography.

Formatting Requirements

  • Do not include a title page or abstract in your main document; begin the document with the introduction. (A title page, including the abstract that you've submitted as part of the submission form, will be added to your paper by the editors.)
  • Do not include page numbers, headers, or footers. These will be added by the editors.
  • Submit your manuscript, including tables, appendices, etc., as a single file (Word or PDF files are accepted).
  • Page size should be 8.5 x 11-inches.
  • All margins (left, right, top and bottom) should be 1.5 inches (3.8 cm).
  • Single space your text.
  • Use a single column layout with both left and right margins justified.
  • Font:
    1. Main Body—12 pt. Times New Roman or the closest comparable font available
    2. Footnotes—10 pt. Times New Roman or the closest comparable font available
  • Illustrations should be submitted as individual, additional files. They must be high-resolution images in tiff, jpg, or eps formats. A captions list (see format requirements below) and Author Illustration Checklist (available at http://demo.wmich.bepress.com/studies_in_iconography/illustration_checklist_si.docx) should each be uploaded as additional files.
  • Permissions to publish images should grant world English-language rights for both print and digital publication. Print circulation for the journal is 350. It is the author’s responsibility to secure permissions and to pay for any charges related to securing images and permissions to publish; noting that we are a scholarly publication published by two universities may help to keep costs lower. All permissions documentation should be uploaded with the final submission.

Additional Recommendations

Indenting, Line Spacing, and Justification

Indent all paragraphs except those following a section heading. An indent should be at least 2 em-spaces.

Do not insert extra space between paragraphs of text with the exception of long quotations. These should be set off from the surrounding text by additional space above and below.

Don't "widow" or "orphan" text (i.e., ending a page with the first line of a paragraph or beginning a page with the last line of a paragraph).

The body text of a paragraph should be left-aligned or justified; the latter is preferred.

Language & Grammar

All submissions must be in American English. In matters of spelling, grammar, and style, Studies in Iconography follows The Merriam-Webster Unabridged Dictionary and The Chicago Manual of Style (most current edition). Essays should translate foreign language texts quoted in the body of the essay. If a standard translation is quoted, include the original language when it is important for the argument. It is always necessary to cite the standard edition of the original. Quotations should be in roman type and quotation marks; foreign terms should be set in italics rather than underlined.

The editors may edit essays for clarity and style. Contributors will receive an edited copy of their essays for their approval.

Emphasized text

Use italics to indicate text you wish to emphasize rather than underlining it.

Headings

Headings (e.g., start of sections) should be in headline-style capitalization. There should be space above and below headings.

Titles

Whenever possible, titles of books, movies, etc., should be set in italics rather than underlined.

Footnotes

Footnotes should appear at the bottom of the page on which they are referenced rather than at the end of the paper. Footnotes should follow the "notes and bibliography" format in The Chicago Manual of Style. Footnote numbers or symbols in the text must follow, rather than precede, punctuation. All footnotes should be left and right-justified (i.e., flush with the right margin), unless this creates awkward spacing.

Tables

To the extent possible, tables should appear in the document near where they are referenced in the text. Large tables should be put on pages by themselves. Avoid the use of overly small type in tables. In no case should tables or figures be in a separate document or file. All tables and figures must fit within 1.5" margins on all sides (top, bottom, left and right) in both portrait and landscape view.

Captions

Captions should be numbered in the order in which the images are to appear within the essay. They should name the artist (if known) and should identify the title or topic of the work and its locations or the text from which the illustration is taken. Captions should acknowledge the source of the image and include details required by the photographic source or owner of the original work.

References

It is the author's obligation to provide complete references with the necessary information. Format should follow The Chicago Manual of Style. After the last sentence of your submission, please insert a line break—not a page break—and begin your references on the same page, if possible. References should appear right after the end of the document, beginning on the last page if possible.

Book Reviews

Studies in Iconography publishes book reviews chosen by the Book Review editor, in consultation with the Journal editors. If you are invited to submit a review, we ask that you keep your role as reviewer confidential until the review has been published. Reviews are submitted to the same portal as accepted articles; please follow the guidelines above as well as the special instructions below.

Reviews should provide a clear description of the content of the book, as well as of the author’s method and purpose. The Editors look for honest and fair critical judgment of the book’s strengths and weaknesses and for an indication of the importance of the book in the context of other scholarship. Elaborate scholarly apparatus (footnotes, charts, illustrations) should be avoided, as should long lists of errata. Although reviewers speak for themselves, and their judgments should not be understood to be endorsed by the journal, the Editors of Studies in Iconography reserve the right to reject reviews that do not meet scholarly standards of competence and fairness.

Each review should begin with a header that includes the following information: the author’s full name, followed by a period; the book title, italicized and title caps, followed by a period; the place of publication, followed by colon; the publisher, followed by a comma; and the year of publication, followed by a period. Following this should be the number of pages, written as “pp.” followed by the number and a semicolon, then the number of color and black and white illustrations (abbreviated “illus.”), followed by a period. The ISBN number should be included whenever available.

Example: Michael Camille. The Gargoyles of Notre Dame: Medievalism and the Monsters of Modernity. Chicago: University of Chicago Press, 2009. xvii, 439pp.; 370 black-and-white illus. ISBN: 9780226092454.

The review should end with the reviewer’s name and affiliation, if any.