Policies and Submission


General Submission Guidelines

Submissions of original articles to be considered for publication in Studies in Iconography are welcome from researchers in all disciplines but should focus on the art and visual culture of the medieval period broadly construed, between the fourth century and the year 1600. Articles that take an interdisciplinary approach to their subjects or that critically examine iconographic studies and the histories of representation are especially welcome. Unsolicited book reviews are not accepted.

Authors must own the copyright to the work being submitted and remain the initial owners of the copyright to their works. Submitted articles cannot have been previously published nor be forthcoming in an archival journal or book (print or electronic). By submitting material to Studies in Iconography, authors stipulate that the material is not currently under review at another journal (electronic or print) and that they will not submit the material to another journal (electronic or print) until the completion of the editorial decision process at Studies in Iconography. If you have concerns about the submission terms for Studies in Iconography, please contact the editors.

Submissions that meet editorial standards for the journal will be evaluated by specialists via double-blind peer review; decisions will be made expeditiously.

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Formatting Requirements

Initial submission: Manuscripts must be in American English. On initial submission, manuscripts must not contain any personal references, acknowledgments, or information that might reveal to a reviewer the identity of the author; these can be added later if the article is accepted for publication. Submissions should consist of two parts: 1) the double-spaced manuscript, with the title but not the author’s name on first page, double-spaced footnotes, and numbered reference illustrations inserted at the end of the text; and 2) a 150-word abstract of the article. Please do not submit illustrations as a separate file. Style guidelines may be found in the section on Final Manuscript Preparation.

Final submission: see Final Manuscript Preparation Guidelines for details. Although bepress can provide limited technical support, it is ultimately the responsibility of the author to produce an electronic version of the article as a high-quality PDF (Adobe's Portable Document Format) file or a Microsoft Word file that can be converted to a PDF file.

It is understood that the current state of technology of Adobe's Portable Document Format (PDF) is such that there are no, and can be no, guarantees that documents in PDF will work perfectly with all possible hardware and software configurations that readers may have.

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Author Support for Illustration Expenses

As the institutional host for Studies in Iconography, the Index of Medieval Art has created a grant to support selected authors who need financial support to acquire illustrations and permissions for articles published in the journal. The “Studies in Iconography Illustration Grant” will be open to authors whose work has been accepted to the journal and who lack institutional or other external support for the acquisition of illustrations. Awardees will be reimbursed for image and permission costs up to a limit of $500. Authors should send a letter of application attesting to their lack of funding support and characterizing those aspects of their situation that led to their request (e.g. graduate student, contingent faculty, unemployed/retired, no institutional funds, unusual photo costs). They also should include a simple budget listing all images and known/estimated costs for each. Applications must be received by April 30 of each year, and the article in question must already be accepted at the date of application. Up to two grants per volume will be made.

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Rights for Authors and ScholarWorks at WMU

As further described in the submission agreement, in consideration for publication of the article, the authors assign to the publisher (The Index of Medieval Art and Medieval Institute Publications) all copyright in the article, subject to the expansive personal-use exceptions described below.

Attribution and Usage Policies

Reproduction, posting, transmission or other distribution or use of the article or any material therein, in any medium as permitted by a personal-use exemption or by written agreement of the publisher, requires credit to publisher as copyright holder (e.g., Medieval Institute Publications © 2024).

Personal-use Exceptions

The following uses are always permitted to the author(s) and do not require further permission from ScholarWorks at WMU provided the author does not alter the format or content of the articles, including the copyright notification:

  • Storage and back-up of the article on the author's computer(s) and digital media (e.g., external hard drives, flash drives, back-up and external servers, the cloud, and other similar storage methods), provided that the article stored on these computers and media is not readily accessible by persons other than the author(s);
  • Posting of the article on the author(s) personal website, provided that the website is non-commercial;
  • Posting of the article on the internet as part of a non-commercial open access institutional repository or other non-commercial open access publication site affiliated with the author(s)'s place of employment (e.g., a Phrenology professor at the University of Southern North Dakota can have her article appear in the University of Southern North Dakota's Department of Phrenology online publication series); and
  • Posting of the article on a non-commercial course website for a course being taught by the author at the university or college employing the author.

People seeking an exception, or who have questions about use, should contact the editors.

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General Terms and Conditions of Use

Users of the ScholarWorks at WMU website and/or software agree not to misuse the ScholarWorks at WMU service or software in any way.

The failure of ScholarWorks at WMU to exercise or enforce any right or provision in the policies or the Submission Agreement does not constitute a waiver of such right or provision. If any term of the Submission Agreement or these policies is found to be invalid, the parties nevertheless agree that the court should endeavor to give effect to the parties' intentions as reflected in the provision, and the other provisions of the Submission Agreement and these policies remain in full force and effect. These policies and the Submission Agreement constitute the entire agreement between ScholarWorks at WMU and the Author(s) regarding submission of the Article.

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